Plain language helps welcome and keep talented migrants

Recently I came across a beautifully presented little guide book called Keeping it clear for those new to New Zealand. Created by Immigration New Zealand, the guide helps New Zealanders write information that new migrants can easily understand and act on. It’s full of tips like those we teach here at Write: short sentences, active voice, familiar language, and so on.

Image, Cover of Keeping it Clear, writing guidance from Immigration New Zealand.

I’m delighted to find Immigration New Zealand singing a similar song to us! And I’m especially delighted to see plain language promoted as a way to create a welcoming society.

Plain language shows migrants respect and courtesy

What I like most about this guide is its underlying message of inclusivity. It says, let’s value our migrants and show respect and courtesy by writing in a way they’ll understand. I love this sentiment. Let’s face it, we all want to feel included—feeling included is what makes us happy.

Plain language helps migrant workers flourish

New Zealand organisations still using academic or overly complicated writing styles can be a nightmare for professional migrants. Migrants often assume they need to match this style to fit in and do well, but that’s hard if English isn’t your first language. Passive voice and four-line sentences are super difficult if you’re a non-native speaker!

Image, Page from Keeping it Clear, writing guidance from Immigration New Zealand.

Where organisations have a plain language culture, migrant writers flourish. They love being able to write short sentences and use the familiar English words they know. And when they write in plain language, they’re much less likely to make grammar mistakes.

New Zealand has skills shortages in several professional areas. We bring engineers from Greece, auditors from the Czech Republic, scientists from France, IT specialists from Asia. In organisations that value plain language, these migrants can write clear, grammatically correct documents more quickly and confidently. And editing and proofreading costs diminish too—always a bonus for busy managers.

How many migrants in your organisation?

If your organisation employs migrants, think about how they — and you — would benefit from plain language.

Find out about our Professional Writing for Migrants workshop
Read more about oral communication training
Email us about private coaching or changing your writing culture

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2 responses to “Plain language helps welcome and keep talented migrants”

  1. Teresa says:

    This is tangential to the blog post, but despite being a native English speaker I ran into other cultural challenges. For example, the interview style in NZ tends to follow the behavioural style favoured in the UK. In the US, you are generally more asked open-ended questions such as, ‘What do you have to offer us?’ ‘Tell us about your research plan for the next 3-5 years.’

    Luckily, an interview coach helped me master the STAR question response and to prep for common behavioural questions. I also found some interview guides online that are written in plain English. They were a big help, too!

  2. Corinna Lines says:

    This is great, Karen — arriving from the UK in 1974, we knew no-one and got no help, but at least we spoke English!

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